Privacy Policy
This policy statement explains when and why we collect personal information about people who use our service, how we use it, conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time. Please check this occasionally to ensure that you are happy with any changes. By using our services, you are agreeing to be bound by this Policy.
East Yorkshire Wills and Securities Limited (EYWS) is a company registered at Companies House under registration number 4247669. Our registered office is at 7 Land of Green Ginger Hull, HUl 2ED.
We obtain information about you when you entrust us to store documents or items for medium to long term storage.
The type of personal information we collect and record in data format is limited and will include your title, name, your postal and email addresses and your contact telephone numbers.
We may hold details of a nominated bank account through which payments are made and we may also store and process payment card information.
We may hold documents containing information about your assets, insurances and family connections depending on the documentation you have asked us to store for you but we do not transfer or record that that information in data format.
We may use your information to carry out your instructions, process your transaction including payment of fees, seek your views or comments on services we provide, notify you of changes to our structure and services. We may send you details of other services which may be of interest to you, in particular services of Brewer Wallace Solicitors, with whom we have a close association.
We will review the retention period of personal information on a regular basis. We will generally hold your basic personal information on our systems during the continuation of your storage facility and afterwards for so long as is necessary to identify the date of termination of your storage contract and delivery of items held in store.
Under the terms of your storage contract with us we are obliged to allow access to any data held by us to any properly authorised Court or Law enforcement agency. We provide general document storage facilities and may disclose the existence of any Wills or Title Deeds held in store to law firms who may raise an enquiry and to "Certainty", the national will registration service.
You have the right to ask for a copy of the information we hold about you.
Security systems are in place to protect loss, misuse or unauthorised access to your information.
We do not currently compile data to create a profile of your interests and preferences and have no intention of doing so in the future, our data will not be made available to any other party without your prior authorisation.
We do not currently use cookies on our website.
Our website may contain links to other websites run by other organisations and this privacy policy applies only to our website and we cannot be responsible for the privacy policies and practices of other sites even if you access those using links from its website. If you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site. It is recommended that you check the policy of that site.
We are concerned to protect the privacy of children aged 16 or under. We do not record or compile any data for any person under the age of 16.
We do not envisage that as part of the services we offer you through our offices and any website, that information you provide to us is likely to be transferred to countries outside the UK. However, if you use our services while you are living outside the UK, your information may be transferred to you and outside the UK in order to provide you with those services.
We do not use Website recording technology nor do we have a current need or intention to implement it in the future. We do record unidentifiable page hits for statistical purposes only. We keep this Policy under regular review.
Revision : March 2018